Position Summary

The Events Coordinator plays a key role in planning and executing DOP’s signature programs, member events, and community initiatives. This position requires exceptional organizational skills, creativity, attention to detail, and the ability to manage multiple projects simultaneously. The ideal candidate is passionate about creating experiences that engage members, elevate the DOP brand, and strengthen relationships within the downtown business community.

Reporting Relationship

This position reports to DOP’s President & CEO.

Job Duties & Responsibilities

EVENT PLANNING & EXECUTION

• Coordinate all aspects of DOP events, including but not limited to:
  • Signature Events: State of Downtown, Golden Brick Awards, Downtown Employee Appreciation Week, Chow on Church, and Downtown Business Forums
  • Member Events: First Friday Coffees, “4 to 7 in the 407” happy hours, ConnectDTO, and other member engagement programs
• Manage event timelines, budgets, logistics, vendors, and on-site execution
• Coordinate with venues, caterers, speakers, AV, décor, and other partners to ensure seamless experiences
• Prepare event materials, including run-of-show documents, signage, and guest communications
• Oversee invites and registration lists
• Identify event dates and times to mitigate conflicting with other downtown and regional events

SPONSORSHOPS & PARTNERSHIPS

• Support sponsorship fulfillment through recognition, signage, and benefit delivery
• Assist in developing event collateral, invitations, and marketing materials in collaboration with the CEO and Communications & Marketing Manager

MEMBER ENGAGEMENT & ADMINISTRATION

• Manage member communication related to event registration, confirmations, and follow-up
• Maintain event data, attendance tracking, and post-event reporting
• Provide support to the DOP staff to ensure consistency across all DOP programs

ON-SITE AND DAY OF RESPONSIBILITIES

• Serve as point-of-contact for vendors, sponsors, and guests during events
• Coordinate staff, volunteers, and logistics for set-up and breakdown
• Represent DOP with professionalism and hospitality at all times
• Manage day-of registration process

Qualifications

• Bachelor’s degree in event management, communications, hospitality, or related field preferred
• 1–3 years of experience in event planning, nonprofit, or marketing environment
• Exceptional organizational and project management skills
• Strong interpersonal and communication skills, both written and verbal
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficient in Microsoft Office, Canva, or similar design/event/CRM management platforms
• Must be able to lift up to 30 lbs and work occasional early mornings or evenings for events
• Ability to work without direct supervision in a small office environment
• Must be comfortable speaking in front of large audiences
• Possess a valid Driver’s License

Personal Attributes

• Detail-oriented, resourceful, and proactive
• Team player who thrives in a collaborative environment
• Comfortable working with community leaders, sponsors, and city partners
• Creative problem solver with a passion for building community

Schedule

Full time or part time opportunity. Please specify in your application.

• Full time – 40 hours/week in person
• Part time – 20-35 hours/week in person

What We Offer

• Competitive salary commensurate with experience
• Paid holidays and vacation
• Professional development opportunities
• The chance to be part of a collaborative, mission-driven team shaping the future of downtown Orlando

To Apply

Please send your resume, cover letter, and references to at doporlando@gmail.com by December 19, 2025.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls, reach with hands and arms. The employee frequently is required to talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

ABOUT THE DOWNTOWN ORLANDO PARTNERSHIP  

The Downtown Orlando Partnership is a nonprofit association that seeks to advance Downtown Orlando through collaborative events and initiatives. Established in 1961, the DOP represents and serves the downtown business community through industry programming, civic engagement and strategic partnerships.